The Arbor School opened in 2018 with a distinctive vision of education that is experiential, authentic and inspired by the natural beauty, human ingenuity, and ecological and social challenges of the Arabian Peninsula. The cultivation of a learning community uniquely committed to understanding and restoring the health of ecological and human communities as interconnected parts of a whole requires equal parts optimism, ambition, and humility. A fundamental belief in the inherent goodness of people and their capacity to act with empathy and compassion underscores the sense of hope that is fundamental to learning for a sustainable future. The resilience and determination to tackle challenges that have grown to global proportions are essential to finding sustainable solutions and orchestrating the social changes needed to grow them to scale. The realisation that comes from recognising that we are all students – never a master – drives our commitment to ignite a lifelong love of learning. Role Recognising the interconnected nature of the cognitive, affective and participative domains, and their roles in shaping learning, we are pursuing a holistic approach to teaching and learning, designed to prepare learners: to understand the interconnected concepts of sustainability, individual and collective well-being, and environmental and social justice; to find purpose, meaning and joy in their interactions with the natural world and with each other, and to seek to understand people who are different to themselves; and to experience a sense of accomplishment and self-efficacy through their actions at home, in school and in the wider world. We are seeking a capable and highly organised HR Officer to join our HR team. This is a hands-on role for someone who understands the pace, precision and regulatory requirements of HR within a Dubai private school. The successful candidate will work within the wider HR team, with day-to-day responsibility for assigned HR operations and compliance processes. Key areas include KHDA requirements, safer recruitment, employee records, medical insurance administration and employee lifecycle coordination, helping ensure that our people practices remain accurate, responsive and inspection-ready. Role Summary The HR Officer / Administrator will provide administrative and operational support across the employee lifecycle, from recruitment and onboarding through probation, changes to employment and exit. The role requires practical knowledge of KHDA systems and staff approval requirements, excellent record-keeping, confidence with HR systems and MS Excel, and the ability to manage several priorities accurately and discreetly. Core Priorities KHDA staff registration, educator profiles, qualification checks, Appointment Notices, approvals and related follow-up. Safer recruitment compliance, including pre-employment checks, references, safeguarding evidence and maintenance of the Single Central Record (SCR). Accurate physical and electronic personnel files, HR system records, trackers, letters and employee documentation. Accurate administration of medical insurance enrolments, changes, renewals and employee records. Timely support across onboarding, probation, employee changes, reporting and exit processes. Key Responsibilities KHDA and Regulatory Compliance Administer and monitor staff processes on KHDA systems, including registrations, educator profiles, Appointment Notices, approvals, amendments and end-of-service requirements. Review qualifications, attestations, transcripts, experience certificates and supporting documents against KHDA requirements, identifying gaps and following them through to completion. Maintain accurate KHDA trackers and provide clear updates on outstanding actions, approvals and deadlines. Support the line manager in preparing for KHDA, BSO and other regulatory inspections by ensuring that employment and compliance evidence is complete, current and readily accessible. Monitor relevant regulatory updates and support the implementation of changes within HR processes and records. Safer Recruitment and Employee Records Administer and track safer recruitment checks, including identity, qualifications, employment history, professional references, police clearances, safeguarding declarations and required approvals. Maintain the School’s Single Central Record (SCR), risk assessments and associated evidence, ensuring that information is accurate, consistent and audit-ready. Create and maintain complete physical and electronic personnel files in accordance with School requirements, confidentiality standards and record-retention practices. Track missing, renewed or expiring employee documents and follow up proactively with staff and relevant stakeholders. Maintain records of staff induction, mandatory training and policy acknowledgements, following up on outstanding requirements. Employee Lifecycle and HR Operations Support recruitment administration, pre-employment processing, onboarding, induction, probation reviews, contractual changes and employee exits. Prepare accurate HR letters and employment documents, including confirmations, salary certificates, NOCs, probation correspondence, contract addenda and other routine documentation. Maintain employee data within the School’s HR system and ensure that changes are recorded promptly and accurately. Administer medical insurance processes for eligible employees and dependants, including enrolments, additions, removals and renewals; maintain accurate records; and liaise with the broker or provider on routine queries and changes. Maintain onboarding, probation and exit trackers, following up with employees and line managers to ensure that required actions and documentation are completed on time. Coordinate with Public and Government Relations, Finance and other internal teams on employee documentation, visa-related actions, benefits and changes affecting employment records. Respond professionally and promptly to employee queries, escalating sensitive or complex matters appropriately. Systems, Reporting and Organisation Maintain accurate HR trackers and dashboards, reconciling source data and resolving discrepancies before the information is used. Collate, validate and prepare accurate data for HR analysis and reporting led by Line Manager, including recruitment, onboarding, probation, compliance, absence, turnover and other HR activity. Prioritise competing deadlines, follow through on actions and maintain a reliable audit trail of correspondence, approvals and decisions. Contribute to continuous improvement of HR processes, templates and systems. Required Candidate Profile Essential Proven HR experience within a Dubai private school, including hands-on use of KHDA systems and staff approval processes. Practical knowledge of KHDA qualification and document requirements, educator registration and Appointment Notice processes. Experience supporting safer recruitment and maintaining a Single Central Record (SCR) in a school environment. Experience supporting the employee lifecycle from onboarding and probation through employment changes and exit. Experience supporting employee medical insurance administration, including enrolments, changes and renewals. Strong physical and electronic record-keeping skills, with excellent accuracy and attention to detail. Strong proficiency in Microsoft Excel, including trackers, reconciliations, data checks and the preparation of accurate HR information. Confidence using HR information systems; experience with Yomly or a comparable platform would be advantageous. Strong written and spoken English, with the ability to produce accurate professional correspondence. Sound judgement, discretion and the ability to handle confidential and sensitive information appropriately. A proactive, service-focused approach and the ability to manage competing priorities within firm deadlines. Qualifications And Additional Experience Bachelor’s degree in Human Resources, Business Administration or a related discipline. 2 years of relevant work experience in Dubai private school. Working knowledge of UAE Labour Law, employment requirements and school compliance frameworks, including BSO expectations, is desirable. Arabic language skills would be an advantage. Remuneration A competitive tax-free salary and benefits package will be offered in line with the School’s policy and the successful candidate’s experience. Application Please send the following documents to recruitment@thearborschool.ae with “HR Officer / Administrator” in the email subject line: An up-to-date CV. A covering letter outlining your relevant Dubai school HR experience, including your direct experience with KHDA systems, safer recruitment and the Single Central Record (SCR). Applications will be reviewed as they are received, and the School reserves the right to make an appointment before the recruitment process closes. Safeguarding Statement The Arbor School is committed to safeguarding and promoting the welfare of all students in our care and expects all applicants to share this commitment. All appointments are subject to safer recruitment checks, including identity, qualification and employment-history verification, criminal-record checks and satisfactory professional references. All appointments are subject to the required approvals of the Knowledge and Human Development Authority and the Ministry of Human Resources and Emiratisation.
Job Role : Administrator
Job Location : Dubai , UAE
Experience : 2 Years
Email : recruitment@thearborschool.ae
Company : The Arbor School Dubai
Listing ID : 111089
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** Personal Car Driver Wanted For Our MD ** - We are looking for a professional and experienced Personal Car Driver for our MD and his Family. - Previous experience atleast 2 years in and around UAE driving is a must. - Well - groomed, neat and presentable appearence. - Maintain vehicle cleanliness and ensure timely follow-up. - Must be punctual and follow up rules strictly. - Must Know atleast Basic English. -Salary from 2500 - 3000 will be provided. Interested candidates whatsapp - +971 505786322 / No Calling
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