Company: Maxplus Exhibition & Events
Location: Dubai Investment Park (DIP), Dubai, UAE
Job Summary
We are looking for a highly organized, proactive, and multitasking HR & Administration Executive to manage staff coordination, HR administration, exhibition and event access passes, transportation scheduling, and general office operations. The ideal candidate should be capable of handling multiple responsibilities efficiently in a fast-paced exhibition and events environment.
Key Responsibilities
1. HR & Staff Management
Maintain employee records, attendance, leave records, and staff schedules.
Coordinate staff onboarding, documentation, visa and labour-related administrative processes.
Monitor staff attendance, punctuality, and daily work schedules.
Coordinate with management and department heads regarding staffing requirements.
Assist with recruitment, interviews, and employee documentation.
2. Exhibition & Event Pass Management
Apply for and manage exhibitor, contractor, crew, and event access passes for exhibitions across the UAE and Saudi Arabia.
Coordinate with exhibition organizers, venues, and event portals for registration, approvals, and pass collection.
Track application deadlines, required documents, approvals, and pass distribution.
Arrange temporary access passes for installation, dismantling, and on-site project teams.
3. Transportation & Logistics Coordination
Prepare daily transportation schedules for staff, drivers, and project teams.
Coordinate vehicle allocation, driver duties, pickup and drop-off schedules, and site movements.
Arrange transportation for exhibition installations, dismantling, warehouse activities, and urgent deliveries.
Maintain vehicle schedules and coordinate servicing, registration, and related documentation.
4. Office & General Administration
Manage office supplies, records, document filing, and administrative tasks.
Coordinate accommodation and other staff-related arrangements when required.
Follow up on company documents, renewals, and administrative deadlines.
Support management with reports, scheduling, and day-to-day operational requirements.
5. Exhibition Operations Support
Coordinate with sales, design, production, graphics, and project management teams.
Maintain an exhibition calendar with important deadlines, installation dates, dismantling dates, and manpower requirements.
Ensure staff, passes, vehicles, and required documents are ready before every project.
Handle multiple tasks and urgent requirements independently.
Requirements
Minimum 2–3 years of relevant UAE experience in HR, administration, logistics, or exhibition/event operations.
Previous experience in exhibition or event management is highly preferred.
Knowledge of UAE exhibition venues, contractor passes, event registration portals, and access procedures is an advantage.
Strong organizational, communication, coordination, and follow-up skills.
Proficiency in MS Office, Excel, email, and online registration systems.
Ability to manage multiple tasks, meet deadlines, and work under pressure.
English communication skills are essential; Hindi is an advantage.
Ideal Candidate
A responsible, energetic, and detail-oriented professional who can independently manage HR administration, exhibition passes, transportation schedules, and general operations while coordinating effectively with all departments.
To Apply: Send your CV with relevant experience and salary expectations.
or apply throw whatsapp +971 54 444 0103
Pay: AED3,000.00 - AED4,000.00 per month
Job Role : Administration Executive
Job Location : Dubai , UAE
Mobile : +971 54 444 0103
Company : MAX PLUS ADVERTISING L.L.C
Listing ID : 110796
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