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Full-time employment!

Job Description

Admin Cum Accountant – Security Systems Company

Location: Dubai, UAE
Employment Type: Full-time
Industry: Security Systems / CCTV / ELV

Job Summary

We are looking for a well-organized and detail-oriented Admin Cum Accountant to join our security systems company in Dubai.

The ideal candidate will be responsible for day-to-day administration, accounting, quotations, invoicing, email communication, documentation, and client follow-up. The candidate should be comfortable handling multiple responsibilities and coordinating with clients, suppliers, sales staff, technicians, and management.

Experience in a CCTV, security systems, ELV, construction, contracting, or technical services company will be an advantage.

Key ResponsibilitiesAdministration & Office Coordination

  • Handle day-to-day administrative and office activities.
  • Maintain company records, documents, files, and correspondence.
  • Prepare and maintain quotations, purchase orders, invoices, delivery notes, and other documents.
  • Coordinate with sales and technical teams regarding ongoing projects and service requirements.
  • Maintain proper filing of company and client documents.
  • Assist management with daily administrative tasks.

Quotations & Invoicing

  • Prepare professional quotations for CCTV, security systems, ELV projects, maintenance works, and service jobs.
  • Prepare invoices based on completed works, approved quotations, purchase orders, and service reports.
  • Follow up with the technical/sales team for job completion details required for invoicing.
  • Maintain records of quotations submitted, approved, rejected, and pending.
  • Follow up with clients regarding quotation approvals and purchase orders.

Client Communication & Follow-Up

  • Send professional emails to clients, suppliers, and business partners.
  • Follow up with clients regarding quotations, purchase orders, invoices, payments, and outstanding documents.
  • Maintain good communication with existing clients.
  • Coordinate appointments, site visits, service requirements, and documentation when required.
  • Respond to client inquiries and coordinate with the relevant internal team for resolution.

Accounting Responsibilities

  • Handle day-to-day bookkeeping and accounting entries.
  • Record sales, purchases, expenses, receipts, and payments.
  • Maintain accounts receivable and accounts payable records.
  • Prepare customer statements and regularly follow up on outstanding payments.
  • Reconcile bank, cash, customer, and supplier accounts.
  • Maintain petty cash records and supporting documents.
  • Assist with monthly financial reports and account reconciliation.
  • Maintain proper accounting documentation and records.
  • Coordinate with external auditors/accounting consultants when required.
  • Assist management with financial and accounting information.

Requirements

  • Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • 2–5 years of relevant experience in administration and accounting.
  • Previous experience in a UAE-based company is preferred.
  • Experience preparing quotations and invoices is required.
  • Good knowledge of basic accounting principles and bookkeeping.
  • Experience with accounting software such as Tally, QuickBooks, Zoho Books, or similar software.
  • Good knowledge of MS Excel and Microsoft Office.
  • Strong email writing and communication skills.
  • Good organizational and time-management skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Good attention to detail and accuracy.
  • Experience with VAT-related accounting documentation is an advantage.
  • Experience in a CCTV, security systems, ELV, construction, contracting, or technical services company is preferred.
  • Good command of written and spoken English.

Key Skills

  • Accounting & Bookkeeping
  • Quotations & Invoicing
  • Accounts Receivable & Payable
  • Client Follow-Up
  • Payment Collection Follow-Up
  • Email Communication
  • MS Excel
  • Accounting Software
  • Documentation & Filing
  • Office Administration
  • Customer Service
  • Data Entry
  • VAT Documentation

What We Offer

  • Competitive salary based on experience and qualifications
  • Full-time employment
  • Professional working environment
  • Opportunities for career growth
  • Exposure to accounting, administration, sales support, and security system operations

How to Apply

Interested candidates can send email to

ranjithvalappil99@gmail.com

Pay: AED3,000.00 - AED6,900.00 per month


Job Details

Job Role : Admin cum Accountant


Job Location : Dubai , UAE


Experience : 2-5 Years


Email : ranjithvalappil99@gmail.com


Company : Zeemax Security Equipment Installation LLC


Listing ID : 110035



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