**Company:** Confidential — Private Real Estate Advisory (details shared with shortlisted candidates)
**Department:** Administration & Operations
**Reports To:** Chief Executive Officer / Managing Director
**Employment Type:** Full-time
**Location:** Business Bay.
## About the Role
We are a private real estate advisory looking for a highly organized, proactive, and versatile **Administrative Executive & Office Manager** to serve as the operational backbone of our company.
This is a dual-focus role combining core office management and administrative leadership with direct Personal Assistant support to the CEO. You will ensure the smooth day-to-day running of the office, coordinate between departments, clients, brokers, and developers, and provide high-level executive support.
This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced real estate environment.
## Key Responsibilities
### A. Personal Assistant to the CEO
* Manage the CEO's calendar, appointments, meetings, and daily schedule; ensure timely reminders and follow-ups
* Coordinate the CEO's travel arrangements, including flights, hotels, transportation, and detailed itineraries
* Screen and manage the CEO's correspondence, emails, and communications with professionalism and discretion
* Prepare meeting materials, reports, and documentation as required
* Handle confidential matters with the utmost integrity
### B. Office Management & Administrative Support
* Oversee daily office operations and ensure a professional, well-functioning work environment
* Handle documents, emails, reports, and general administrative coordination across the team
* Manage follow-ups and ensure deadlines and tasks are tracked to completion
* Support HR-adjacent tasks such as onboarding logistics, office supplies, and vendor coordination.
### C. Real Estate Administration & Operations
* Manage and maintain property listings, documentation, and CRM records; keep property portals accurate and up to date
* Assist with transaction coordination, including documentation, commission tracking, and general brokerage support
* Coordinate with tenants, property owners, maintenance teams, and service providers on property management matters
### D. Client, Broker & Developer Coordination
* Handle client and broker inquiries, follow-ups, appointment scheduling, and property viewing arrangements
* Maintain consistent, professional communication with all parties throughout the sales and leasing process
* Assist with developer registrations and gather project information and property details for the team.
### E. Marketing & Listings Support
* Prepare, format, and manage property listings across portals and marketing channels
* Coordinate marketing requirements with internal teams and external providers
## Requirements & Qualifications
* Proven experience (2+ years preferred) in administration, office management, executive assistance, or real estate support
* Real estate industry experience is a strong advantage; familiarity with property portals and CRM systems preferred
* Excellent organizational, time-management, and multitasking abilities
* Strong written and verbal communication skills in English; additional languages are a plus
* High proficiency in Microsoft Office / Google Workspace; comfortable learning new systems quickly
* Ability to handle confidential information with discretion
* Self-starter with a flexible attitude — able to adjust to shifting priorities and workload
* Willingness to obtain a broker's license (take and pass the broker exam) is an advantage and may be required over time
## Key Competencies
* Exceptional attention to detail and accuracy
* Strong interpersonal and coordination skills
* Problem-solving mindset and ability to work independently
* Professionalism, reliability, and discretion
* Ability to thrive under pressure in a fast-paced environment.
## What We Offer
* A dynamic role with real impact on the company's operations
* Exposure to high-end real estate transactions and executive-level work
* Competitive salary package, complemented by performance-based incentives, commission, and bonuses
* Comprehensive health insurance package
* Opportunities for growth, including potential brokerage career development
Please send your CV and a brief cover note to +971563544775. Only shortlisted candidates will be contacted. Company details will be shared during the interview process.
Job Role : Administrative Executive
Job Location : Business Bay, UAE
Mobile : 971563544775
Listing ID : 109335
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