About Us:

Canvas Estates is a dynamic and growing company committed to providing exceptional service to clients and creating a supportive work environment for our team. We seek a detail-oriented, organized, and proactive Real Estate Admin Executive to join our team and manage administrative operations, streamline processes, and support our agents and leadership.

Job Description:

As a Real Estate Admin Executive, you will play a pivotal role in overseeing the administrative functions of our real estate operations. This position requires a highly organized individual with a strong ability to multitask, a high level of professionalism, and a passion for real estate. You will be responsible for managing day-to-day office operations, supporting our real estate agents, and ensuring smooth communication and coordination within the team.

Key Responsibilities:

Manage and oversee office operations, ensuring day-to-day tasks are completed efficiently.

Handle the property transfer process efficiently and accurately - back end and at the trustee offices.

Assist with document preparation, including real estate contracts, lease agreements, and other legal documents.

Maintain and update property listings, client databases, and marketing materials.

Ensure compliance with real estate regulations and company policies.

Handle client inquiries and provide exceptional customer service via phone, email, or in-person.

Assist in preparing reports, presentations, and marketing collateral for properties.

Support the development and implementation of operational processes to improve team efficiency.

Liaise between real estate agents and leadership to ensure smooth communication and workflow.

Assist with marketing and advertising efforts, including social media and website updates.

Perform other administrative tasks as required by the team.

Manage office supplies, inventory, and equipment to ensure the office is fully stocked and functional.

Handle incoming and outgoing communications, including phone calls, emails, and in-person inquiries.

Assist in scheduling and coordinating meetings, conferences, and office events. Manage office calendars, appointments, and travel arrangements for staff members.

Assist in onboarding new employees, including orientation, paperwork, and setup of office equipment

Qualifications:

Previous experience in real estate administration.

Strong organizational skills with an ability to prioritize and manage multiple tasks simultaneously.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and real estate software (MLS, CRM, etc.).

Excellent written and verbal communication skills.

Strong attention to detail and problem-solving abilities.

Ability to work independently and as part of a team.

Knowledge of real estate laws, terminology, and best practices a plus.

Positive attitude, professional demeanor, and a customer-focused approach.

Benefits:

Competitive salary

Health insurance and other benefits (if applicable).

Professional development and training opportunities.

A supportive, inclusive, and collaborative work environment.

How to Apply:

Please send your resume to admin@canvasuae.com

We look forward to hearing from you!

Job Type: Full-time

Experience:

Real Estate Admin: 2 years (Required)

Location:

Dubai (Required)